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XEREBRO Plus v1.0 — All rights reserved
This system hereby notifies that is currently NOT ACCREDITED for Fiscal Year .
Pursuant to established procurement and accreditation policies, no vendor billing, request for payment, or financial transaction shall be processed, accepted, or approved for vendors who have not completed and satisfied the accreditation requirements for the current fiscal year.
To proceed with billing submission, the vendor must first submit all required accreditation documents to the authorized accrediting officer and obtain a confirmed Accredited status for the applicable fiscal year. Until such time, all billing submissions from this vendor will remain suspended and unprocessable.
| Project | Project Manager | Scope of Work | Amount | Date Billed | Added By | Status | Follow-up |
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| Project Name | Duration | Project Manager | Description | Status |
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| ID | Fiscal Year | Agency | Client | Project Name | Duration | Project Manager | Contract Price | Total Cost | Net Profit | Actual Collected | Date Added | Added By | Status |
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| Description of Activity | Incurred By | When | Assessment |
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Will this vendor be paid the full contract amount in one go, or will the payment be staggered (e.g. downpayment + milestones + final)?
| Description | Amount | Action |
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The vendor you select here will gain access to this project from their own vendor portal. From there, they'll be able to view project details and submit their own billing requests directly to your accounting team.
| ID | Cost Name | Cost Detail | Cost (VAT Inc.) | RFF / RFP ID | Override |
|---|---|---|---|---|---|
| No items available to override. | |||||
You are about to process this project without any signed legal documentation of engagement.
Processing a project without a contract exposes the agency to financial and legal risk — there is no binding document to enforce the terms of service, payment, or deliverables.
This request will be forwarded to the Head of Agency for review and approval before the project may proceed.
| Document Type | File | Date Added | Added By |
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| Vendor Name | Agency | Username | Password | Date Added | Added By | Status | Business |
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| Submission Date | Status |
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| Full Name | Username | Password | Date Added | Added By | Status |
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| Employee Name | Agency | Username | Password | Level of Access | Date Added | Added By | Status |
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| Logo | Agency Name | Date Added | Added By | Status |
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| Joint Accountability Forms Registry | |||||||||
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| Form Type | Agency | Project Name | Reference ID | Status | Date Signed | Date Uploaded | Uploaded By | Witnesses | Document |
| ID | Fiscal Year | Agency | Project Name | Project Manager | Total Expense | Unliquidated RFF - Liq |
Date Added | Added By | Status |
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| Request Details | Liquidation Details | Accounting | ||||||||||||
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| ID | Fund Requested | Date Requested | Added By | References | Legal | Liquidated Amount | Unliquidated Amount | Expected Liquidation Date | Actual Liquidated Date | Action | Status | Date Submitted | Date Released | Proof |
| Request Details | Accounting | |||||||||||||
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| ID | Vendor Name | Cost Name | Cost Detail | Term Description | Amount to be Paid | Date Requested / Billed | Added By | References | Action | Legal | Status | Date Submitted | Date Paid | Proof |
| Project | Agency | Amount | Description | Date Requested | Added By | Date Billed | Aging | Status | Date Payment Received | SLA |
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| ID | Description | Amount | Date Incurred | Incurred By | Date Added | Added By |
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| Fiscal Year | Agency | Line Item | Description | Amount | Charge To | Incurred By | Date Recorded |
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| Fiscal Year | Agency | Show to BUs | Line Item | Budget | Total Expenses | Date Added | Added By | Status |
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| ID | Fiscal Year | Agency | Client | Project Name | Duration | Project Manager | Processor | Total Contract Amount ? (A) |
Total Cost ? (B) |
Net Profit ? A - B |
Profit Margin ? % |
Added By | Date Added | Action |
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| Request Details | Liquidation Details | Accounting | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ID | Fund Requested | Date Requested | Added By | References | Legal | Liquidated Amount | Unliquidated Amount | Expected Liquidation Date | Actual Liquidated Date | Action | Status | Date Submitted | Date Released | Proof |
| Request Details | Project Manager | Accounting | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ID | Source | Vendor Name | Cost Name | Cost Detail | Term Description | Amount to be Paid | Date Requested / Billed | Added By | References | Action | Legal | Verify | Date of Verification | Status | Date Submitted | Date Paid | Proof |
| Request Details | Accounting | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| ID | Amount to Bill | Description | Date Requested | Added By | Action | Status | Date Submitted | Date Billed | Aging | Date Payment Received |
| ID | Description | Amount | Date Incurred | Incurred By | Date Added | Added By |
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| Request Details | Head of Agency | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Date Requested | Requested By | Request Type | Agency | Project Name | Description | ID | Amount | View | Date Submitted | Head Approval | Date Approved | Agreement |
| Request Details | Accounting | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Date Requested | Requested By | Request Type | Agency | Project Name | Description | ID | Amount | Legal | Date Submitted | Status | Date Paid |
| Request Details | Head of Agency | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Date Requested | Requested By | Request Type | Project Name | Description | ID | Amount | Date Submitted | Head Approval | Date Approved | Agreement |
| Request Details | Head of Agency | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Agency | Project Name | Project Manager | Cost Items | Total Project Cost (VAT Inc.) | Date Submitted | Head Approval | Date Approved | Agreement | |
| Request Details | Accounting | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Agency | Project Name | Project Manager | Cost Items | Total Project Cost (VAT Inc.) | Date Submitted | Treasury Action | Date Accepted | Accepted By | |
| Contact Person | Phone |
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| Description | Amount |
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| Vendor | Project | Agency | Project Manager | Scope of Work | Amount | Date Billed | Added By | Status | Follow-up | SLA |
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| Client Name | Agency | Address | Contact Person | Phone | Username | Password | Status | Date Added | Added By | Client Information Sheet |
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| Client Name | Project Name | Duration | Project Manager | Status |
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| Cost Information | Cost Details | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| ID | Cost Name | Cost Detail | Cost (VAT Inc.) | Date Added | Added By | Action | Vendor | Existing | References | Charge to Client |